Run your board
like it's 2026
No more losing decisions to spreadsheets and Word documents.
Building Vaults is a comprehensive system of record for co-op and condo boards — meetings, finances, capital projects, maintenance, and everything in between.
Board meetings shouldn't feel like this
Digging through emails, outdated spreadsheets, missing docs
The Problem
Most boards are held together by email threads and shared drives
Meeting minutes live in a folder no one remembers. Capital project budgets are tracked in a spreadsheet last updated eight months ago. Maintenance compliance deadlines exist only in someone's head.
When board members rotate — and they always do — that institutional knowledge walks out the door with them.
Building Vaults gives your board a single source of truth, built specifically for how residential buildings actually operate.
What's inside
Everything your board needs to manage the building
Six integrated modules — not stitched-together tools, but a single platform designed for co-op and condo board management.
Monthly Agendas
Structured meeting checklists, notes per topic, and auto-saved minutes — every meeting documented without extra work.
Cash & Budget Tracking
Operating, reserve, and escrow balances at a glance. Monthly actuals vs. budget with full variance analysis.
Capital Projects
Budget vs. spent, contractor details, and completion timelines for every project from planning through closeout.
Maintenance Schedule
Compliance deadlines, recurring inspections, and task history — color-coded by status across a 12-month grid.
Sublets & Sales
Track board approvals, active sublets, expiration dates, and unit sales without digging through old emails.
Message Board
Pinned topics, threaded replies, and a searchable archive — replacing scattered board email chains for good.
Designed for residential buildings
One system. Every aspect of your building.
From the annual boiler inspection to a $2M facade project to last month's board vote — it's all here, searchable, and permanently on record.
Meeting history
Agendas, notes & minutes
Document vault
Legal, financial & maintenance
Maintenance log
12-month visual calendar
Capital tracker
Budget vs. spend, live
Scenario Planning
Analyze the impact before you commit
When a capital project costs more than expected, what does that mean for your reserve fund? What if you phase the work across two fiscal years? Building Vaults makes it easy to model the numbers before a vote — not after.
- Reserve vs. capital commitments, visualized
- Budget variance tracking month by month
- Shortfall and surplus calculations in real time
- Full audit trail — every number, every change
Reserve Fund Health
$847k available · 3 active projects
What's coming next
The features no other board tool has attempted.
Anonymous Benchmarking
See how your building's finances, maintenance spend, and reserve health compare to similar co-ops — anonymized data from buildings across the city, so you know if your numbers are in line.
AI Board Assistant
Ask questions about your building's history, get meeting summaries drafted automatically, or analyze what a budget scenario means for your reserves — powered by your actual building data.
Simple pricing
One plan. Everything included.
No tiers, no hidden fees. One flat price per building.
Cancel anytime. No contracts.
- Up to 10 board users
- All modules — agendas, finances, capital projects, maintenance
- Unlimited document storage
- AI-powered Insights (coming soon)
- Anonymous benchmarking (coming soon)
Prefer a demo first? Request one here
Ready to get your board organized?
Log in with your building access code and start using Building Vaults today. No setup required — your data is already waiting.
Request a Demo